Controlling the controls….
Document control is an important part of risk management. It is critical to ensure traceability and helps reduce errors in processes and procedures being implemented. It can also serve to show continuous improvement and evidence of duty of care.
Additionally it helps to ensure business tasks and responsibilities are assigned and shared efficiently and appropriately between staff/owners and removes doubt over who does what. It can create a culture of responsibility and ownership.
Current documents and information can be accessed quickly. It means you will be certain that the information at hand is the most up-to-date version, whilst also ensuring historic information is stored.
This can help protect a business by ensuring auditability, consistency and keeping key information close to hand.